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Admin and Project manager roles

Admin of the project and Project manager are available roles in Trial, Team and Business plans. Both roles are appointed only by a captain of a project.

Glossary of the basic terms

  • Captain = Project owner. Projects count to captain’s purchased limit of active projects.
  • Project manager = Allows another users to create projects under your (captain’s) account and invite users to them.
  • Admin of the project = Can see and do the same activities as the captain in the particular project.

Project manager role

Project manager is captain’s man Friday. Project manager can create new projects and invite users to them up to your purchased plan limit. You can have unlimited number of Project managers.

Project manager can be an Admin of the project at the same and help you fully manage projects. Project manager is automatically an Admin of the project that creates.

How to set up Project manager role

Go to section Users in upper blue bar and All users. Via three-dot menu on the right you can appoint a particular user as a Project manager > Appoint Project manager.

Appoint user as a Project manager.
Appoint user as a Project manager.

Remove Project manager role

Remove Project managers just the same way in the section All users via three-dot menu on the right > Remove Project manager role.

How to remove Project manager role.
How to remove Project manager role.

Overview of Project managers

In the section All users you have an overview of users who have the Project manager role already.

Check the list of All users where are all the Project managers visible.
Check the list of All users where are all the Project managers visible.

How to create projects as Project manager

When creating a project as a Project manager it is very important to set the user with purchased plan as a captain of the project.

Create a project via plus icon in upper blue bar and click Create project. Enter the project name, choose a currency and the last option is Who will be the project captain? Select a user who purchased a plan for your company. Confirm via Create project.

Create a project as a Project manager under your captain.
Create a project as a Project manager under your captain.

The project captain is most likely your boss, employer or a client you work for. This person always has to be chosen as captain of the project.

How to cancel an automatic Admin role for Project managers

If you do not want your Project managers to be Admins in projects, you invite them to automatically, just cancel this option in your Settings.

Uncheck the box to cancel the setting for Project managers.
Uncheck the box to cancel the setting for Project managers.

Admin role

Admin of the project can see the project the same way as its Captain. That means the Admin can see all financial and time reports of other users and budgets. Admin can invite and remove other users from the project, restrict the visibility of Notes and To-Do lists.

Admin is appointed for a particular project by its captain. Project manager is automatically an Admin of the project that creates.

How to set up an Admin of the project

Go to the section Users in upper blue bar and All users. Appoint a particular user as Admin via three-dot menu on the right you > Appoint Admin.

How to appoint the user as Admin of the project.
How to appoint the user as Admin of the project.
Appoint one user as Admin for multiple projects.
Appoint one user as Admin for multiple projects.

Remove the role the same way.

Tips & Tricks

  1. Give the right to create new project to chosen people. Appoint them as Project managers.
  2. Appoint more Admins so the managing and delegation is not up to one person only.
  3. The captain (project owner) can be changed anytime when transferring a project.
  4. The key is to divide projects well and clear. Check 7 rules how to organize your projects.
Updated on 13.4.2021

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