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How to assign task to many users

You can assign just one user to the task itself in Freelo. That solver can be changed anytime. It’s because we think, that just one user should be responsible for the whole task. Thanks to clear responsibility you know who has to move the task to the successful completion.

However, you can divide the work over a task to more than one user thanks to smart subtasks.

Changing the solver

The solver of the task is always one user. But the assigned user can be changed anytime.

For example I work on a task. So that I am a solver. I get to the point, when I need documents from my colleague. I write a comment, what I need from someone and then I assign the whole task to the colleague. When my colleague adds the documents also assigns the task back to me. I can carry on.

You can check the history of assigned users via History in right menu.
You can check the history of assigned users via History in right menu.

Another way is to create a subtask for my colleague and assign it to her/him. The advantage of a subtask is that I can set up deadline.

Same task with assignment for a colleague in subtask.
Same task with assignment for a colleague in subtask.

More solvers thanks to subtasks

Subtasks are activities that need to be done within the task. It can be process checklist, divided work for more users or keep different deadlines.

You can add subtasks to a task and assign them to multiple users. Assigned subtasks are also visible on Dashboard.

Smart subtask has own page with discussion, can have due date, label, priority, reminder and you can report time and cost. There is possibility to add another list of subtasks as a checklist.

Task with list of assigned subtasks to multiple users.
Task with list of assigned subtasks to multiple users.
Assigned task and subtask visible on Dashboard.
Assigned task and subtask visible on Dashboard.

Subtasks as a list of participants – for example meeting attendees or in case of one same task for many users, same work.

Example of subtasks as list of users (attendees).
Example of subtasks as list of users (attendees).
Updated on 23.4.2021

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