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Time tracking / Tracking time over the task

The easiest way to spend time on the task is to use Time Tracking. At the beginning of the work you will play and Freelo will automatically measure the time spent.

Time tracking is always visible in the Freelo header.

How to use Time tracking in Freelo?

Fast Time Tracking video

There are two main ways to track time:

1) Click on the play icon for each task

Click on play to change to red. Similarly, the timer starts in the header.

When time is up and you start doing something new, just click on the new task. Freelo automatically saves the previous report and starts tracking on a new task. This will not cause you to slip through your fingers for some time.

2) Click on play in Freelo header

Such a report is stored for the time being without an assigned task. You can remedy this later, if you have more time. A typical case is when a client calls. Simply click on the stop in the header, stop and save the current running time and click on play again. This begins to run a new report, which you later correctly assign to a task that may be related to a call.

You can turn on time measurement wherever you are in Freelo. Just click on the play icon in the frying pan.

Tip: Shortcut

You have the keyboard shortcut ALT + Shift + S (or try CTRL + ALT + Shift + S if it doesn’t work). This will start or end the measurement. If you are in the detail of a task, it will start tracking on it.

Overview of all reports

An important part of Time Tracking is an overview of all reports. You get to it by clicking on the Time Measurement menu or directly on the running timer. Here you can also assign tasks to the times you watch.

A list of all your statements. This is where you simply assign reports to tasks.

Tips for manually entering time data

Time tracking / Tracking time over the task

Time tracking is simple, just click anywhere in the app on the play button, and Freelo starts tracking the time over the selected task (You can choose the task later).

Whatever you are in Freelo, you’ll have in the header if you’re tracking or not.

Time tracking is always visible in the header.

How to use Time tracking in Freelo?

There are two main ways of tracking time:

1) By clicking on the play icon on each task

By clicking on the play icon will change to the red square. Likewise, the timekeeper starts in the header.

When time is running and you’re starting to do something new, just click play on that new task. Freelo automatically saves the previous report and begins to track straight to the new task. It does not happen that you will lose some tracked time. slip through your fingers for some time.

2) By clicking on the play in the Freelo header

Such a statement is saved for the time being without the assigned task. You can fix that later, perhaps when you have more time.

A typical case is when a client calls. Simply click on the header to stop, pause and save the currently running time and immediately click on the play again. This starts with a new report that you later assign correctly to a task that may be related to the phone call.

Time measurement can be switched on whenever you are in Freelo. Just click the play icon in the header.

Overview of all statements

An important part of Time tracking is an overview of all reports. You can get it by clicking on the Time Measurement in the menu or directly on the Timer.

A list of all your statements. This is also the place where you can easily assign reports to tasks.

Tips for manual input of time data

In the field, where you enter the time you enter the following forms:

  • 5m → 5 minutes
  • 2:20 → 2 hours 20 minutes
  • 2,5 → 2 and half hours (works up to number 9 – higher numbers are taken as minutes)
  • 15 → 15 minutes
  • 250 → 4 hours 10 minutes
  • 0830 → 8 hours 30 minutes
  • 1300 → 13 hours 0 minutes

Multiplication by clock

If you enter your hourly rate and time information at the same time, we will show you the total amount. For ex. I have an hourly rate of 500 CZK and I’ll spend 1.5 hours, so Freelo automatically displays another column with a total amount of 750 CZK.

In the right column, you can see the total value when the time is multiplied by a clock.

Manual reporting of time worked

Reporting time or cost over tasks allows you to track the financial side of a project from a real-world perspective.

Click the clock icon to the right of the task name (or the amounts already reported). A window will appear in which you can enter the time and hourly rate. After saving, the clock time is multiplied and your first report is in the world. You can write a note or report it back to a specific date.

Task statement window. Just click on the clock icon on the right of the task line or on the amounts already reported to expel.

Editing reports

You can edit the reports either on the Summary of all reports or directly on the tasks. Just right click on the report and the report will open for editing.

Click the pencil icon on the report line to edit the data.

Statement as cost

You can also access the task statements as a cost to the task. E.g. buying material or paying a business dinner. You don’t have to enter the time and just enter the amount. Always have the costs associated with the item to which it relates. Look at how you can invoice statements or costs in Freelo.

Tip:

Freelo remembers the last used watch for each project for each user. Reporting is so fast.

Working with reports

The Project manager can preset and lock your colleagues to their colleagues.

You can edit and save a watch on the project detail in the users section.

The reports can then be easily exported in Freelo and can be used to work with them eg in Excel (2), filter (1), invoice and browse.

User rights for reports

Both the owner and Admin of a particular project see all reports of all invited users automatically. Therefore, no invited user can hide their project report from them. However, each user can decide which other invited user wants to show the reports on a particular project.

In the Reports section of the project detail, you set which of the invited users will see all the reports.

Learn to report quickly and comfortably

Check out the webinar entry How to use timetracking, report costs, and bill:

Updated on July 11, 2019

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