The easiest way to spend time on the task is to use Time Tracking. At the beginning of the work you will play and Freelo will automatically measure the time spent.
How to use Time tracking in Freelo?
There are two main ways to track time:
1) Click on the play icon for each task
When time is up and you start doing something new, just click on the new task. Freelo automatically saves the previous report and starts tracking on a new task. This will not cause you to slip through your fingers for some time.
2) Click on play in Freelo header
Such a report is stored for the time being without an assigned task. You can remedy this later, if you have more time. A typical case is when a client calls. Simply click on the stop in the header, stop and save the current running time and click on play again. This begins to run a new report, which you later correctly assign to a task that may be related to a call.
Overview of all reports
An important part of Time Tracking is an overview of all reports. You get to it by clicking on the Time Measurement menu or directly on the running timer. Here you can also assign tasks to the times you watch.
Tips for manual input of time data
In the field, where you enter the time you enter the following forms:
- 5m → 5 minutes
- 2:20 → 2 hours 20 minutes
- 2,5 → 2 and half hours (works up to number 9 – higher numbers are taken as minutes)
- 15 → 15 minutes
- 250 → 4 hours 10 minutes
- 0830 → 8 hours 30 minutes
- 1300 → 13 hours 0 minutes
Multiplication by clock
If you enter your hourly rate and time information at the same time, we will show you the total amount. For ex. I have an hourly rate of 500 CZK and I’ll spend 1.5 hours, so Freelo automatically displays another column with a total amount of 750 CZK.
Manual reporting of time worked
Reporting time or cost over tasks allows you to track the financial side of a project from a real-world perspective.
Click the clock icon to the right of the task name (or the amounts already reported). A window will appear in which you can enter the time and hourly rate. After saving, the clock time is multiplied and your first report is in the world. You can write a note or report it back to a specific date.
You can edit the reports either on the Summary of all reports or directly on the tasks. Just right click on the report and the report will open for editing.
Statement as cost
You can also access the task statements as a cost to the task. E.g. buying material or paying a business dinner. You don’t have to enter the time and just enter the amount. Always have the costs associated with the item to which it relates. Look at how you can invoice statements or costs in Freelo.
Working with reports
The Project manager can preset and lock your colleagues to their colleagues.
The reports can then be easily exported in Freelo and can be used to work with them eg in Excel (2), filter (1), invoice and browse.
User rights for reports
Both the owner and Admin of a particular project see all reports of all invited users automatically. Therefore, no invited user can hide their project report from them. However, each user can decide which other invited user wants to show the reports on a particular project.